• Hassle-free on-line meetings

  • Desktop sharing

  • On screen annotations

  • Discussion threads

  • Integrated voice conferencing

Finally a high quality web conferencing tool for an affordable price! And this without any installation need!
Jesse van Slooten
The amazing performance of the desktop sharing allows us to remotely present any application to our customers.
Kostas Tzerras
online meeting

How can I use Join2Meet?

You can start using Join2Meet straight away! The only thing you need is a web-browser.

If you want to use Join2Meet as a host, you need to choose one of our subscriptions first. You can also have a 14-day free trial of the service to see if it fits your needs. To be able to share your screen with meeting participants you will also need to have the latest version of the Java plug-in installed for your web-browser. You can use Join2Meet to meet online with friends and colleagues, to do remote desktop support for your business, or to host webinars and web-conferences with participants all over the world.

If you want to use Join2Meet as a participant, you just need to follow the instructions of the invitation email which will be sent to you by the meeting host via the Join2Meet service. The invitation email will contain a link that you press to join the meeting, and will contain any necessary security details, if for instance the meeting is configured to include a PIN number for identification.

How can I host a meeting?

First of all you will need to choose one of our subscriptions, register for the service and activate your account (by following the instructions you will receive in the email you provide in the registration form). You can also opt for a 14-day free trial of the service to evaluate whether it suits your needs.

Once you have an activated account, you will need to log in to the U4Service and then choose "Quick-start a meeting" from the Control Panel to start a meeting with default settings. It is that simple! You can then go to the meeting settings tab and configure the meeting details as you please, invite participants and set the meeting security and audio preferences.

Alternatively, you can also choose to "Schedule a meeting" and configure its detailed settings in advance, before actually running it. You can see meetings you have previously configured following the "List of meetings" link of the Control Panel. You can modify their settings, or start these meetings at any time.

How can participants join my meeting?

Your meeting participants will need to know a meeting join URL to access your meeting once you started it. The join meeting URL is displayed to you when you modify the meeting settings. You will need to let them know of this URL. You can do this automatically by inviting participants to your meeting. You can enter their emails and names, or you can choose from the list of participants that have taken part in the meetings you hosted in the past. Meeting invitations are sent by Join2Meet via email to the meeting participants, containing all the necessary information to join your meeting, including instructions about how to fill in the meeting PIN code (if you have set one up).

Are there different security types for meetings?

Yes. You can set up a meeting to use one of 4 different options:

  • public, a meeting which is open for anyone to join. Participants will just need to type the join URL on their browser address bar, or follow the link from an invitation email
  • protected, a meeting which is open for anyone to join as long as they also provide a meeting PIN number. Participants will need to type the join URL on their browser address bar, or follow the link from an invitation email, and then type in a unique 4-digit number which you have set up to be the meeting PIN number.
  • confidential, a meeting which can be joined only by people you have explicitly invited. Participants can only join by following the unique link generated separately for each of them in the invitation email sent by Join2Meet.
  • confidential and protected, a meeting which can be joined only by people you have explicitly invited and also proteced by a PIN number. Participants can only join by following the unique link generated separately for each of them in the invitation email sent by Join2Meet and they also need to fill in a 4-digit PIN number you have set for the meeting.

Is there support for audio?

Yes. You can set up a meeting to use one of 4 different options:

  • no audio, a meeting which only has desktop sharing the text discussions, but no integrated audio support
  • telephone dial-in, a meeting which has external audio support using a telephone dial-in numbers. Dial in numbers and a PIN will be provided by Join2Meet for both the host and the participants of the meeting. They will have to call these numbers and follow the instructions to dial in the PIN number in order to join the telephone conferencing.
  • internal VoIP (Low compression), a meeting which has integrated Voice over IP audio using a low compression algorithm. This provides slightly better sound quality but uses much more bandwidth and is not recommended for large meetings with many participants
  • internal VoIP (High compression), a meeting which has integrated Voice over IP audio using a high compression algorithm. This provides best sound quality to bandwidth ratio and is the recommended option

How do I share my screen?

You start showing your screen and recording your actions for all meeting participants to see, from the moment you start the meeting. You can temporarily switch-off screen recording (participants will then only see the last shot of your screen) by clicking on the corresponding link in the "Presentation" area of the meeting.

In order to share control of your screen with another meeting participant, in which case they can control your mouse, and interact with any application available on your system, choose the "Control" checkbox of the participant in question in the list of the "Participants" area on the left of the meeting screen.

How can I switch to a different presenter?

You can switch the presentation to record the screen of one of the meeting participants by means of clicking on the "participant" role icon in front of the participant in question in the list of the "Participants" area on the left of the meeting screen. The participant will be notified of your request and if they confirm the presentation switch, they acquire the presenter role for this meeting, and screen recording starts on their screen. You and all the other participants will now be watching the new presenter screen in the "Presentation" area of Join2Meet.

You can at any time claim back the presenter role by clicking on the participants "presenter" role icon in the list of the "Participants" area on the left of the meeting screen. The new presenter can also hand back the presenter role to you by means of clicking on your icon.

How do I start a discussion thread?

You can take part in the meeting discussions by means of typing your message and posting it to the currently selected discussion subject using this icon.

You may also create a new discussion thread by adding a new subject to the discussions board. Type your subject and post it by means of clicking this icon.

A new discussion subject may also be created on any one of the documents shared by the meeting host during a meeting. Go to the "Documents" tab, and from the list of documents uploaded by the meeting host choose the document in question. Then click the "Discuss document" button.

Finally, as a meeting host you can also start a new discussion thread on a screenshot, by means of right-clicking on the screenshot after having created it with the meeting tools (camera icon) and choosing "Discuss screenshot".

How do I annotate my screen?

Once hosting a meeting, you can annotate parts of your screen with lines, shapes, arrows, text comments and brush drawing by means of selecting the corresponding tools from the meeting toolbox bar. Click on the annotation of your choice, then use your mouse left button and drag to draw on the screen.

You can select the colour to fill your annotations by means of choosing a color from the color palette. In case of texts you have rich editing options for fonts, colors and sizes.

You can select previously placed annotations and move them around the screen, or remove them by pressing delete. You can temporarily hide all annotations by clicking on the eraser icon, or you can delete them permanently from your screen by clicking on the dustbin icon.

You can grab the attention of the meeting participants by means of choosing a different cursor mode, like the laser beam or the magnifying glass to draw their attention on a specific issue or part of your presentation.

How can I see the history of meetings I previously hosted?

You can see the history of meetings you have previously hosted by means of following the "List of meetings" link on the Control Panel. Depending on your subscription type, meeting history is kept for a certain amount of time, during which you can go back to a performed meeting, see its configuration, the list of people that participated, access the list of documents you shared during the meeting and also the full discussion thread history of the meeting. You may also choose to start a similar meeting, in which case a new meeting is automatically created for you with the same configuration settings.

Does Join2Meet support fully secured meetings with encryption?

Yes. If you want advanced security encryption of all your communications with the Join2Meet server, you have to choose between the subscription plan advanced or premium. For these plans, full encryption is performed on all meeting data (screen, audio, html etc.). Note however that you need to make certain first that https access is not restricted by your network or proxy server settings

Where can I find help information?

Once you sign in to your Join2Meet account, you can see a "Help" link next to the Join2Meet logo, which provides you with context-aware help information on each step of the user interface, from scheduling a meeting and inviting participants, to viewing meeting history and altering your account settings.

end faq